SAVE THE DATE: RéConvention 2017

[crushcard]

Seto Kaiba shared a photo. 8 June near Enprise

Save the Date: 27 to 30 July.

( OOC: so just FYI blame retrospec for the greyscale. For those who've indicated interest in the OOC plotting post, especially those who are interested in staffing/volunteering and/or boothing/exhibiting, please look for the top-level comments I've added! There's some note there so I can keep track of stuff easier, thank you /o/ Feel free to use this as a mingle, OOC questions have their own top level, and Kaiba may or may not jump in to the IC discussion if he feels like it. DUN DUN DUN. )

Comments

[sotenbori]

To: exhibition@re-convention.com
From: gmajima@ccsunshine.com
Subject: Reconvention Booth
Message:

To whom it may concern:

I am Goro Majima, owner of Cabaret Club Sunshine and I'm writing to discuss an opportunity that I think would be mutually beneficial to both Re-Convention and my club. I am interested in renting exhibition space to hold a host cafe with the hosts and hostesses of the Cabaret Club Sunshine.

Members of my staff will be dressed up according to different themed areas, and con-goers would be able to sit and chat for ten minute intervals for free, with the opportunity to pay for longer sessions if they choose. We would have food and beverage available as well as proper licences for sale. Ideally, and because it brings the most profit, we would like to be able to sell alcohol in the evenings, after a time as up to the discretion of the convention staff. I would make sure my hosts and hostesses card con-goers and ensure that alcohol isn't distributed to minors.

Additionally, we would invite guests to a photo-booth set up to take pictures with their favorite host or hostess, to be charged an additional fee. Their costumes will allude to but not directly copy media except where permitted to avoid potential copyright infringement.

If you would like to discuss the details further you can email me here or call me at [phone number], where I would be happy to expand on any information given.

Warm Regards,
Goro Majima

[crushcard]

To: gmajima@ccsunshine.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Booth
Message:

Majima

Thank you for your email and I apologise for the delay in my reply - preparation for the convention has taken up most of my time behind the scenes.

I have read over the preliminary proposal that you have outlined in your email and I am pleased to inform you that this is something that we are definitely pleased to be able to accommodate and to facilitate. I am happy to allow the sale of alcohol at the convention premises so long as the appropriate licenses are obtained, and that no alcohol is served to minors. I believe I should be able to wrangle the convention centre into allowing for the host cafe to serve alcohol between 6pm to 9pm, as our last admission to the convention for all days is at 8pm. Please let me know if this would be sufficient or if I should negotiate for a longer period.

On my end, along with my staff, I would very much like an approximation of the likely amount of space that you will need for the host cafe, including any areas for food and drink preparation, so that my staff are able to maximise the space allocation. I will also have one of my administration staff members contact you in due course to see if we will require any further specific set-up instructions from you - please bear in mind that while we have asked for the convention centre to provide power sources and will be liaising with them to hopefully be able to provide some specialist equipment, it is up to you and the host cafe staff to provide your own decorations for the space.

Of course, the other matter to be discussed at hand is the fees - given that the proposal you have outlined in your email is very much based on the volume of sales generated for the day across all avenues, I would like to propose that the rental fee be pegged to 15% of the host cafe's revenue. Of course, this is open to negotiation and I would be happy to discuss this further if necessary.

In terms of housekeeping matters, I will be organising a briefing in the second week of July for some housekeeping matters, and would be grateful if you or a representative would be able to attend the briefing. I will provide details on the briefing in due course.

I look forward to working closely with you. Should you require any further information or clarification, I am happy to respond over email, or if you would prefer an in-person discussion, please let me know and I will see what I can do.

Kind regards
S Kaiba

[sotenbori]

Kaiba -

Thanks for your response. These terms are amenable to me and my club. In terms of space I think that [ a nice number here ] would be sufficient. We'll have no trouble providing the decorations.

We'll stay in touch and I look forward to meeting with everyone at your briefing.

Best,
Majima