retrospec | SAVE THE DATE: RéConvention 2017

Any questions/clarifications, etc? Hit me here. Or you can get in touch with me via Plurk (

thelightroyale) or Discord (Sarah#1309) or the OOC plotting post!

Ah, he will invite her, right?

Yes! I am so sorry it took super long to get to, but I'll be swinging by her inbox shortly! ♥

[ OKAY SO if your character is interested in staffing/volunteering for the con, please pretend that this is the email address that people will send their applications to, aka write that blurb where your character is trying to apply for a position IC-ly as a reply to this thread and I'll set up a top level on this event log and direct the actual conversation/interview/discussion what have you over on that log! If this sounds confusing I'm sorry it's 2am but you can always ask me stuff in the top level above! ]

To: staff@re-convention.com
From: devine-braid@email.com
Subject: RéConvention Tech Staff
Message:

So, I saw your ad, and I was wondering if you still needed tech staff. I'm more of a hardware guy, so I can do stuff like set up a network, make sure your computers are working, stuff like that.

Also, do volunteers get anything? Like shirts, lunch, crash space?

Thanks.

=====

Don Maxwell

To: devine-braid@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Tech Staff
Message:

Don

Thank you for your email - I apologise for the delay in replying. 

In terms of the actual infrastructure and the set up of networks at convention location, that has been graciously covered by the venue. I will admit, however, that my area of expertise lies in software and I am looking for a team of people who would be able to handle overseeing the provided set up as well as to run any technical maintenance over the weekend. 

Have you had any experience in handling large scale events? Not a deal breaker but it would be good for me to know.

Volunteers get all three plus compensation of $40 for every five hour shift per day. If you would like to come on board as staff, however, a compensation package can be discussed in person.

Would you be available to meet either today or tomorrow, preferably in the afternoon? I like to see who I'm working with before further discussion.

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: devine-braid@email.com
Subject: RE: RéConvention Tech Staff
Message:

Oh, yeah... I can definitely handle that. I'm a bit of an electronics junkie.

As far as experience, though, I'm definitely new to all of that on a professional level? But I've been doing stuff on my own for a long time now.

I'm definitely open tomorrow to meet up if you wanna do that. I start my shift at work at 4, so maybe like 2?

=====

Don Maxwell

To: devine-braid@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Tech Staff
Message:

2pm is fine by me - it shouldn't take more an half an hour to 45 minutes, actually. I have attached directions to my offices at Enprise. When you arrive, the receptionist will show you to my office.

See you tomorrow.

Kind regards
S Kaiba

To: staff@re-convention.com
From: meowwwoww12@email.com
Subject: Reconvention Staff
Message:

Hi!

My name is Sora Pu'uwai and I would like to apply for the position of staff at the Reconvention. I can help with whatever you need but I think I would do good out on the floor of the event. I can send a resume if you would like it.

Thank you very much,
Sora Pu'uwai

To: meowwwoww12@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Staff
Message:

Sora

Thank you for your email and I apologise for the delay in replying.

As mentioned in my flyer, I am currently looking for staff members who would be handling a bulk of the general administration work for events that are happening during the convention, both during the planning stages as well as the actual execution of the event itself at the con. You mentioned that you are good at working the floor at events - have you had any experience doing similar type of work before? Experience is not a deal breaker but it would be helpful.

Would you be available to meet sometime either today or tomorrow, preferably in the afternoon, for a quick discussion on how best you can assist? I have a preference for meeting any potential staff if possible. 

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: meowwoww12@email.com
Subject: RE: Reconvention Staff
Message:

Hello Mr Kaiba!

I am sorry but I have never done work like this before. I have helped on the floor at the bakery where my cousin works but I did not get paid to do that. I have also volunteered at animal shelters and pet shows but I do not think that is very similar.

I have soccer practice this afternoon but I will be happy to meet with you tomorrow if you would like. Please tell me a time and a place and I can meet you there.

Thank you,
Sora

To: meowwoww12@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Staff
Message:

Sora

Thank you for being forthcoming with your experience, it helps me and my staff when it comes to the allocation of manpower for the event itself. As it is, based off what you have mentioned to me in your email, I would be happy to offer you a position as a general runner and assistant - of course, if you can prove that you can handle more complex matters, I would be able to reallocate different types of work to you as and when it's necessary. 

I have a free slot at 11am tomorrow morning if you are available for a morning chat. Alternatively, my calendar is open at 1pm tomorrow afternoon. I have attached directions to my offices in Enprise. When you arrive, my receptionist will show you either to my office or a meeting room. 

See you tomorrrow.

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: meowwoww12@email.com
Subject: RE: Reconvention Staff
Message:

Hello!

I think that sounds like a good position, and I will come see you tomorrow at 1pm if that is okay with you.

Thank you again!
Sora

To: staff@re-convention.com
From: captainmightfan1@email.com
Subject: ReConvention Staff
Message:

Hello! My name is Izuku Midoriya and I'm interested in applying for a staff position for the convention. I haven never worked a con before, but I have attended cons so I believe I know what to expect. I have good organization skills and I believe I can be a help with setting up booths and organizing events as well as assisting with lines and crowd control.

Thank you for your consideration.

Izuku Midoriya

To: captainmightfan1@email.com
From: kseto@transcend-game.com
Subject: RE: ReConvention Staff
Message:

Izuku

Thank you for your email - I apologise for the delay in replying.

I would be happy to discuss the possibility of having you on board as a staff member for the convention - as it is, right now,
 based on the skill set you have described in your email, I believe you would be suited to assisting my administration and events teams during the planning stages as well as assisting in providing manpower during the actual convention itself.

Would you be available to meet sometime either today or tomorrow, preferably in the afternoon, for a quick discussion on the job scope as well as any further expectations? As far as possible, I do have a preference for meeting any potential staff members prior to their starting date.

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: captainmightfan@email.com
Subject: RE: ReConvention Staff
Message:

Mr. Kabia

I am available tomorrow afternoon for a meeting. Sometime between two and three-thirty would be best for me, however I can come in earlier or later as needed. Where should I meet with you?

Izuku Midoriya

To: captainmightfan@email.com
From: kseto@transcend-game.com
Subject: RE: ReConvention Staff
Message:

Izuku

That's good to hear. My calendar tomorrow is free for 2pm. 

I have attached directions to my offices in Enprise. When you arrive, my receptionist will show you either to my office or a meeting room. 

See you tomorrrow.

Kind regards
S Kaiba

To: staff@re-convention.com
From: mcshizzle@email.com
Subject: Reconvention Staff
Message:

You need staff, right? Is it for tech staff, or more like general set up? I could do either if you still need people! If you need references, I can ask my boss - I work as a mechanic at one of the garages near the high school.

Thanks,
Leo Valdez

To: mcshizzle@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Staff
Message:

Leo

Thanks for your email and I apologise for the delay in replying. 

I'm looking to build a team for both set up at the convention and to run general maintenance over the weekend in case of any technical difficulties. Would you say that you're good in responding quickly to stressful situations and turning around fixes as quickly as possible?

I would like to meet you either sometime today or tomorrow, preferably in the afternoon, if you are available - just for a quick discussion on expectations on both our ends. As far as possible I would like to meet any potential staff members before anything goes further. 

Kind regards
S Kaiba

To: staff@re-convention.com
From: ymatsuoka@email.com
Subject: RéConvention Staff
Message:

To whom it may concern,

Hello. My name is Yukine and I would like to apply to any available positions for photographers should you still have any available. My portfolio can be found here. I am also available for videography.

Please contact me should you have any questions.

Best Wishes,
Yukine Matsuoka
松岡雪音

To: ymatsuoka@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Staff
Message:

Yukine

Thank you for your email and I apologise for the delay in replying.

I would be happy to offer you a position on the press corps for the convention if you would be interested in taking on the role. As it is, I plan to run the press corps slightly differently from the norm, and while I am looking to build a team for this project, I would be looking for someone with both photography and videography expertise. 

Would you be available for a quick discussion either today or tomorrow, in the afternoon, on the expected job scope as well as my plans and how you may be able to contribute to them? I have to admit that I'm quite impressed by the portfolio you have linked and I apologise if it crosses some boundaries but I've seen your call for the anti-Retrospec photoshoot.

I look forward to meeting you for further discussion.

Kind regards
S Kaiba

Edited (OOPS FORMATTING) 2017-06-21 03:34 (UTC)

To: kseto@transcend-game.com
From: ymatsuoka@email.com
Subject:RE: RéConvention Staff
Message:

Mister Kaiba,

There is no need for apologies. The delay is no issue.

I am available both today and tomorrow after 3PM to talk. Please let me know where you would prefer to meet and I'd be glad to accommodate. I am definitely interested to hear how you would like to run your press corps and excited for the potential to work with you in the future!

No, no boundaries are crossed. If you are interested, you are welcome to attend and watch.

Hoping to hear from you soon,
Yukine Matsuoka
松岡雪音

To: ymatsuoka@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Staff
Message:

Yukine

If it's not too short a notice, 3pm at my office in Enprise would be great. I have attached directions in this email and my receptionist will show you to my office when you arrive. I don't expect for the meeting to take too long, perhaps about 30 to 45 minutes? If you have any suggestions during our meeting, I will be happy to take them into consideration during the formation of the press corps.

Perfect. Fair warning that I am unlikely to participate in the modeling aspect of your shoot, but I would very much like to attend and see what you intend on doing. 

See you later. 

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: ymatsuoka@email.com
Subject: RE: RéConvention Staff
Message:

Mister Kaiba,

I will see you then. Thank you for fitting me in. Also, please don't worry. You're not obligated to take part.

Kind regards,
Yukine Matsuoka
松岡雪音

To: staff@re-convention.com
From: yatamao@email.com
Subject: RéConvention Staff
Message:

To whom it may concern,

My name is Mao Yata, and I'd be interested in a staff position with this convention. I'd be most interested in a position behind the scenes, perhaps working with guests or something on the administrative side, though I am also open to helping with financials. I have previous organizational experience with the high school student council, and I can provide references on request.

Thank you for your time,

Mao Yata

To: yatamao@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Staff
Message:

Mao

Thank you for your email and for expressing your interest in helping out at the convention. 

As it is, I am currently recruiting for staff members who would be interested in helping to run the administrative side in the lead-up to the convention, including managing the volunteer schedules as well as to handle any other miscellaneous enquiries, including but not limited to petty cash claims, booth requests and the like. 

I'm looking for someone who is organised and can work well under the pressure of cascading deadlines. If you are interested, I would be happy to meet with you for a short discussion regarding expectations on both our ends and to evaluate where you may best be placed in the team. Would you be available either today or tomorrow, sometime in the afternoon? 

Kind regards
S Kaiba

Mr. Kaiba,

That sounds very much like the type of position I'd be interested in. I'm available both afternoons so if there's one that's better for you, I'll attend that one. Where should I meet you, and is there anything you'd like me to bring?

Thank you for your time,

Mao Yata

To: yatamao@email.com
From: kseto@transcend-game.com
Subject: RE: RéConvention Staff
Message:

Mao

If it's not too short a notice, I have a free slot at 3pm today, if you are able to make it. In terms of supporting evidence,
 I would especially interested in seeing how you have coordinated any heavy scheduling work - either for school events, or for large groups of people. I leave any further evidence up to your discretion - take this as a chance to show me your best work. 

I have attached directions to my offices in Enprise. When you have arrived, please let my receptionist know and she will show you to the room that we will be using.

I look forward to meeting you.

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: yatamao@email.com
Subject: RE: RéConvention Staff
Message:

Mr. Kaiba,

I'll be there. Thank you so much for your consideration and I look forward to meeting with you as well.

Thanks again,

Mao Yata

To: staff@re-convention.com
From: promptography@email.com
Subject: sup dude
Message:

yo it's prompto!

this convention idea sounds pretty sweet. sorry for the lack of caps lol i'm typing this from my phone! but i can offer you some photography services if you haven't got enough photographers yet. i mean this is a big event right? you'll need a crew!

lemme know how this sounds to you!

cool thanks

-prompto argentum
sent from phone

To: promptography@email.com
From: kseto@transcend-game.com
Subject: RE: sup dude
Message:

Okay honestly if I haven't known of you before this I would have dismissed this email as spam so I guess you could consider yourself lucky on that front.

I could always use photographers since it's a four day event and it would make sense for people to cover the event in shifts so that no one is burnt out. 

Do you have a portfolio or something like that? I need to enforce minimum standards before I can say yes.

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: promptography@email.com
Subject: RE: sup dude
Message:

this sounds a little like you aren't 100% convinced. it's okay dude, it's great that you keep up those minimum standards! i'm attaching my portfolio, it's a pdf, and i'm also going to suggest you go to @promptography on instagram to check out my more casual work.

if you're cool with my work, is it okay if i sign up my crew? that's dante rantanen
and noctis caelum. they're good, promise.

thanks!

prompto argentum
sent from my phone

#attached: portfolio.pdf

To: promptography@email.com
From: kseto@transcend-game.com
Subject: RE: sup dude
Message:

You never mentioned anything about photography to me before, of course I have to do appropriate due diligence checks. 

Your portfolio isn't bad, actually, so consider your application accepted. I'll need you to come down some time to handle some of the admin work like scheduling and the like.

... Right. Will they be helping you specifically on photography or are you signing them up for more general roles?

Kind regards
S Kaiba

To: promptography@email.com
From: kseto@transcend-game.com
Subject: RE: sup dude
Message:

well, i am a photography student after all! guess it never did come up huh. but now you know! i'll make sure not to disappoint. and i definitely will uh later today? i'm free in the afternoon.

they'll be helping me out! i need to bring my equipment after all.

prompto argentum
sent from my phone

[ Same thing, if your character would like to register for a booth at the con and stuff, please IC-ly drop an "email" in this top-level so that Seto can grill you about what you're planning on exhibiting and stuff and then tell you how much boothing will cost you, ha. ]

To: staff@re-convention.com
From: famousoriginalfuzz@email.com
Subject: Reconvention IN THE HOUSE
Message:

Yo yo yo!

Guess who? If you guessed none other than Kurt "the man" Wagner, then you're right! That's right, your local celebrity's back in town and here to bring some star power to this year's Recon! I can set up an autograph booth, maybe even throw together a Heckbusters panel if that's in the cards. I can hook you you up with a free autograph for your good tastes.

Trust me, you can't do without The Fuzz!

-Sincerely,
the one and only Kurt Wagner

To: famousoriginalfuzz@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention IN THE HOUSE
Message:

Kurt

Good to hear from you - I'd be happy to set up a meet and greet with your fans and the panel would be a great addition to the lineup. Should I be conversing with you directly or with your manager? 

Kind regards
S Kaiba

To: staff@re-convention.com
From: famousoriginalfuzz@email.com
Subject: RE: RE: Reconvention IN THE HOUSE
Message:

Yo Mister Kaiba!

Glad to hear back. Sounds great! No need to talk to a manager. We can talk directly!

I promise, you won't regret this!

Sincerely,
Kurt Wagner

To: famousoriginalfuzz@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention IN THE HOUSE
Message:

Kurt

I'm glad for your enthusiasm. On my end, in order to kick off the preparations on the logistics side of things, please let me know by the first week of July exactly what kind of events you're doing (especially if your line up has changed from the very first email that was sent to me) and whether you have any specific requests (which days, and whether you will need any kind of specific equipment). 

I'll arrange for one of my staff members to be in contact to hash out the concrete details in due course, and I will be having a briefing in the second week of July on some pre-convention housekeeping matters. I hope you'll be able to make it?

Please let me know if you have any further questions.

Kind regards
S Kaiba

To: staff@re-convention.com
From: sakurasaku@email.com
Subject: Reconvention Booth
Message:

To whom it may be concerned

My name is Sakura Fujiwara and I'm a cosplayer! I'd like to apply for a display booth please - as me and my friend Shin Asuka are gonna bring a mecha in. Not too big - probably around person sized? Something like that. And I'll be selling prints, merch and taking selfies with people.

[ insert links to social media here, which shows that not only are they gonna bring a mecha, sakura might actually be wearing one ]

Yours sincerely
Sakura Fujiwara

To: sakurasaku@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Booth
Message:

Sakura

Thank you for your email - we are certainly pleased to provide you with a display booth for your merchandise and the mecha display. 

To have enough space for the merchandise table and the mecha, we can offer you a 4ft x 8 ft space for your display, inclusive of a table and two chairs, chargeable at $280 for all four days of the con. If you require more or less space, that is also open to negotiation. 

Please note that while we will be providing power sources for exhibitors (included in the rental fee), we will not be providing any table decorations. 

If you have any further questions, please let me know and we can hopefully negotiate something agreeable to all parties. 

Kind regards
S Kaiba

To: kseto@transcend-game.com
From: sakurasaku@email.com
Subject: Re: Reconvention Booth
Message:

Mr S Kaiba

Oh wow! I didn't realise I would be coordinating with the main main himself. It's a pleasure to talk to you.

Ummm... I think I can afford that. Yeah. When would you need all that money by? Do you need to be in cash? Cheque? Cryptocurrency?

Yours sincerely,
Sakura Fujiwara

To: sakurasaku@email.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Booth
Message:

Sakura

Likewise. I'm always happy to talk to the people who are willing to contribute to make this event a success. 

I'll have one of my accounts staff contact you by the end of the first week of July in order to provide you with the details. Cash or cheque is fine, but unfortunately, I can't quite accept cryptocurrency just yet. 

The only thing I require from you at the moment, is that during the second week of July, I have a short briefing for pre-convention housekeeping matters and I hope that you and your booth partner will be able to make it for the briefing. I'll be in touch with the exact date and venue soon.

Please let me know if you have any further questions.

Kind regards
S Kaiba

To: exhibition@re-convention.com
From: gmajima@ccsunshine.com
Subject: Reconvention Booth
Message:

To whom it may concern:

I am Goro Majima, owner of Cabaret Club Sunshine and I'm writing to discuss an opportunity that I think would be mutually beneficial to both Re-Convention and my club. I am interested in renting exhibition space to hold a host cafe with the hosts and hostesses of the Cabaret Club Sunshine.

Members of my staff will be dressed up according to different themed areas, and con-goers would be able to sit and chat for ten minute intervals for free, with the opportunity to pay for longer sessions if they choose. We would have food and beverage available as well as proper licences for sale. Ideally, and because it brings the most profit, we would like to be able to sell alcohol in the evenings, after a time as up to the discretion of the convention staff. I would make sure my hosts and hostesses card con-goers and ensure that alcohol isn't distributed to minors.

Additionally, we would invite guests to a photo-booth set up to take pictures with their favorite host or hostess, to be charged an additional fee. Their costumes will allude to but not directly copy media except where permitted to avoid potential copyright infringement.

If you would like to discuss the details further you can email me here or call me at [phone number], where I would be happy to expand on any information given.

Warm Regards,
Goro Majima

To: gmajima@ccsunshine.com
From: kseto@transcend-game.com
Subject: RE: Reconvention Booth
Message:

Majima

Thank you for your email and I apologise for the delay in my reply - preparation for the convention has taken up most of my time behind the scenes. 

I have read over the preliminary proposal that you have outlined in your email and I am pleased to inform you that this is something that we are definitely pleased to be able to accommodate and to facilitate. I am happy to allow the sale of alcohol at the convention premises so long as the appropriate licenses are obtained, and that no alcohol is served to minors. I believe I should be able to wrangle the convention centre into allowing for the host cafe to serve alcohol between 6pm to 9pm, as our last admission to the convention for all days is at 8pm. Please let me know if this would be sufficient or if I should negotiate for a longer period.

On my end, along with my staff, I would very much like an approximation of the likely amount of space that you will need for the host cafe, including any areas for food and drink preparation, so that my staff are able to maximise the space allocation. I will also have one of my administration staff members contact you in due course to see if we will require any further specific set-up instructions from you - please bear in mind that while we have asked for the convention centre to provide power sources and will be liaising with them to hopefully be able to provide some specialist equipment, it is up to you and the host cafe staff to provide your own decorations for the space. 

Of course, the other matter to be discussed at hand is the fees - given that the proposal you have outlined in your email is very much based on the volume of sales generated for the day across all avenues, I would like to propose that the rental fee be pegged to 15% of the host cafe's revenue. Of course, this is open to negotiation and I would be happy to discuss this further if necessary.

In terms of housekeeping matters, I will be organising a briefing in the second week of July for some housekeeping matters, and would be grateful if you or a representative would be able to attend the briefing. I will provide details on the briefing in due course. 

I look forward to working closely with you. Should you require any further information or clarification, I am happy to respond over email, or if you would prefer an in-person discussion, please let me know and I will see what I can do. 

Kind regards
S Kaiba

Kaiba -

Thanks for your response. These terms are amenable to me and my club. In terms of space I think that [ a nice number here ] would be sufficient. We'll have no trouble providing the decorations.

We'll stay in touch and I look forward to meeting with everyone at your briefing.

Best,
Majima

Seto Kaiba shared a photo. 8 June near Enprise
Save the Date: 27 to 30 July.

SAVE THE DATE: RéConvention 2017

OOC QUESTIONS

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STAFFING/VOLUNTEER APPLICATIONS

Re: STAFFING/VOLUNTEER APPLICATIONS

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omg i cant believe you made a flier

I DID ALSO I'M SORRY THIS LIKE. TOOK FOREVER.

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pretend this email came the same day

skljds this is late

it's ok!!

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pretend this email came on the same day and i didn't take forever to reply to this

no worries!

..dated a ~hundred days ago

better late than never

i'm dead

my best tags happen at 4.30am apparently

worth it

BOOTHING/EXHIBITION APPLICATIONS

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